Constitution of the British Association of Medical Hypnosis
Membership of the Association shall be divided into the following classes:
Those persons who are present at the inaugural meeting of the Association and vote for the adoption of this Constitution or signify in writing to a founder member prior to such meeting their assent to the Constitution and wish to become a founder member and who the inaugural meeting resolve to accept as founder members.
4.2.1 The Association shall have power to elect members to the honour of Fellowship of the Association. Members elected as fellows of the Association shall continue to be ordinary members of the Association-
4.2.2 Any Member may nominate only one person for Fellowship within a three year period.
4.3 Full Members
Persons who are entitled to practice as medical or dental practitioners in the United Kingdom and who hold a Medical Qualification recognised by the General Medical Council in the United Kingdom and who hold a Medical Diploma accredited by the Board.
4.4 Associate Members
Any person who has been an affiliated member for the three years or more and is a Full Member
of any hypnotherapy organisation recognised for this purpose by the Board of Science & Education of the Association (“the Board”).
4.5 Affiliated Membership
The Executive Committee (“EC”) may determine that the members of any Hypnotherapy Organisation nominated by the Board shall be admitted to affiliated membership of the Association. For the purposes of this Rule any Hypnotherapy Organisation so nominated shall be deemed to have fulfiled the educational requirements of the Board.
4.5.1 A person entitled to admission to affiliated membership shall give written notice to the
Association of his desire so to be admitted, such notice being in a form approved by the EC and his qualification for affiliated membership, namely:
(a) Documentary evidence of his education qualifications, such documents being certified by a responsible official of his Board approved Training Organisation
(b) His membership of a Board nominated Hypnotherapy Organisation being certified by a responsible Official of such organisation or body
4.5.2 Every such nomination shall require that each candidate for affiliated membership shall furnish a certificate signed by two Voting Members of the Association stating that from personal knowledge of him they consider him a suitable person for election.
4.5.3 Every candidate for affiliated membership to the Association shall state his agreement, if elected, to abide by the Constitution and to pay his subscription for the current subscription period.
4.5.4 Forthwith upon receipt of any such application so certified the applicant shall be
admitted to the Association as an Affiliated Member.
4.5.5 An Affiliated Member shall enjoy the like privileges as a member of the Association except that:
(a) he shall not be entitled to vote at any General Meeting of the Association
(b) he shall not be qualified to act as a member of the EC except that he may be a member of a Committee
4.6 Student Members
Medical or Dental Practitioners entitled to practice as such in the United Kingdom and persons enrolled on a course of study approved by the Board with a view to qualifying as a medical or dental practitioner shall be entitled to be registered as a student member provided that they agree in writing to undergo such course of training as shall from time to time be stipulated by the Board. When such members have successfully passed such examination as the Board shall require and have been awarded a certificate thereof (to be called a “Medical Diploma in Clinical Hypnosis”) they shall become full members of the Association. No person may be a student member of the association for more than five years.
4.7 Honourary Membership
The Association acting by the EC shall have power to elect Honourary Members. Honourary Members shall be eligible for election as President of the Association and may hold the office of President, and Past President, but an Honourary Member shall not be eligible for election to or eligible to hold any other office in the Association (other than that of Auditor). The Association may admit Honourary Members to such privileges (other than that of receiving notices of General Meetings or of voting as Members of the Association) as may from time to time be conferred on them.
4.7.1 Among the Honourary Members there may be Members qualified as hereinafter mentioned and elected by the EC on the Nomination of the Board.
4.7.2 The Board may from time to time nominate for election as an Honourary Member any person, whether or not eligible for ordinary membership of the Association who is:
(a) not ordinarily resident in the United Kingdom and
(b) in the opinion of that Board distinguished by eminent services to medical science or the hypnotherapy profession
4.7.3 Every such nomination shall be sent to the Secretary of the Association and notice thereof shall be sent from his Office to every Member of the EC together with or as part of the Agenda for the Meeting of the EC at which the election is proposed to be held, and the nominee, if qualified as hereinbefore provided, may be elected to be an Honourary Member of the Association by a resolution passed by the EC at that Meeting or any adjournment thereof by a majority of not less than two-thirds of those present and voting.
4.7.4 Honourary Members shall have none of the liabilities of Members as regards subscriptions and shall not be entitled to receive notices of General meetings or to any vote, but shall have such privileges as may be conferred upon them by resolution of the electing authority.
4.7.5 Every Honourary Member shall cease to be such a Member upon a resolution of the EC to that effected passed by a majority of not less than two-thirds of those present and voting.
4.8 The classes of members of the Association set out in Column 1 below shall be entitled to use the designation letters set out in column 2.
5. Mode and Conditions of election to Voting Membership
The mode and conditions of election to voting membership shall be as follows:-
5.1 Every candidate for membership of the Association shall apply for election in writing, such notice being in a form approved by the EC and addressed to the Secretary of the Association and stating his agreement, if elected, to abide by the Constitution Rules and Code of Conduct and to undertake not within a period of two years from the date of his election to propose, second or support any resolution to amend the constitution or code of conduct and to pay his subscription for the current and all future subscription periods during which his membership subsists.
5.1.1 The Association shall require that each candidate for Affiliated Membership shall furnish a certificate signed by two Voting Members of the Association stating that from personal knowledge of him they consider him a suitable person for election.
5.1.2 The Secretary may resolve to make no decision on any application for membership and in lieu thereof may refer the matter to the EC.
5.1.3 If the EC is satisfied that the application of a candidate for membership has been duly made according to the Rules and that the election of such candidate has not been disapproved under the rules and that such candidate is not ineligible for membership under the Rules such candidate shall be deemed to have been elected and shall be entered upon the Register of Members together with the appropriate designation letter.
5.1.4 Subject as hereinafter provided every Member whose address as registered for the time being in the Register of Members of the Association shall, ipso facto, be a Member of the Association.
5.2 Duration of Voting Membership
Every Voting Member shall remain a Member until his membership is terminated in accordance with the provisions of this Constitution.
6. Officers, Committees and Sub-Committees
6.1 There must be a President, an Immediate Past President, a Chairman, Treasurer and Organising Secretary (“the Secretary”) and there may be such other officers as the Association in General Meeting appoints (all such persons being referred to as “the Officers”). The Officers (other than the Immediate Post President) shall be elected by an annual general meeting of the Association and shall hold office until the next Annual General Meting but shall be eligible for re-election. The Executive Committee shall have power to appoint an officer to fill a vacancy occurring but any person so appointed shall hold office until the next annual general meeting when he may offer himself for re- election.
6.2 The affairs of the Association shall be managed by an Executive Committee (EC) consisting of not more than twenty nor less than 10 members. All officers shall be ex- officio members of the EC and shall have power to co-opt two associate members to represent that class of members. All other members shall be full members and shall be elected at an annual general meeting and shall hold office until the next annual general meeting save that the EC shall have power to co-opt a member (full or associate as required) to fill a casual vacancy. Any co-opted member shall hold office until the next annual General Meeting.
6.2.1 The EC shall meet not less than two times per annum, at such times as shall be fixed by the EC and at such places as the President or the EC shall appoint. At each such meeting of the EC either the President, Vice President or the Chairman shall be in attendance for a quorum.
6.3 Unless in the opinion of the Executive Committee the member has good reason which will not present a continuing disability any member of the Executive Committee who attends less than half of the meetings in any year shall be deemed to have resigned and shall be ineligible for re-election.
6.4 The Executive Committee shall appoint the committees board referred to in this clause and may in its discretion appoint other committees. Each committee specifically mentioned in this Clause and the Board shall have a minimum of five and a maximum of ten members. The Executive Committee may appoint voting members who are not members of the Executive Committee to any committee or the Board and may in addition to such members but within the maximum of 10 appoint two lay persons of suitable standing to the Board and the Disciplinary Committee. Three members shall constitute a quorum for a meeting.
6.4.1 A Conduct and Ethics Committee
The duty of this Committee shall be to prescribe a Code of Conduct and Ethics (“the Code”) for members of the Association and it may amend the code from time to time as it thinks fit. Each member shall be supplied on becoming a member with a copy of the code and shall be sent by post to his last know address a copy of all amendments as soon as possible after they have been made.
6.4.2 A Disciplinary Committee
The duty of the Disciplinary Committee shall be to consider and adjudicate upon any complaint made concerning an alleged breach by a member of the Code for the time being in force or to consider on its own mention any circumstances coming to its knowledge which might constitute a breach of the Code. The disciplinary Committee shall subject to paragraph 7 be entitled to formulate its own rules to procedure.
6.4.3 A Board of Education and Science (“the Board”)
The principal duty of the Board shall be to prescribe causes of study to be undertaken by candidates proposed for Association membership and to cause accredit validate examinations to be set for any of the purposes set out in this Constitution. The Board may undertake such other functions in regard to the education and training including continuing professional development (CPD) of members as the Executive Committe prescribes. Without prejudice to the generality of the foregoing, the Board shall:
(i) Undertake the raising of funds for the purposes of research into all medical psychological and psycho-somatic conditions which hypnosis may alleviate or in which hypnosis may have relevance
(ii) Promote examine and validate or itself undertake research into any of the above conditions
7. Proceedings of the Disciplinary Committee
7.1.1 The Disciplinary Committee shall appoint its own Secretary.
7.1.2 The Disciplinary Committee may formulate its own rules of procedure subject to the requirements and provisions of this paragraph.
7.2 In the event of the Committee receiving allegations of a breach of the Code or other conduct which might bring the practice of Clinical Hypnosis into disrepute its Secretary shall consider whether to convene a special meeting or to place the matter before the next regular meeting.
7.3 If the Committee consider the allegations sufficiently serious it may suspend a member from membership pending further investigation.
7.4 The Committee or its Secretary shall call for such evidence relating to the allegations as it considers necessary to adjudicate upon them and shall call upon the member against whom the allegations are made to submit such written representations and such other evidence as the member considers appropriate. The Committee may, if it considers that a prima facie case has not been made out dismiss such allegations without further procedure.
7.5 If the allegation concerns a Full Member or a Student Member the Committee may not proceed to an adverse conclusion without giving the member an opportunity to appear before it to make verbal submissions but in the case of an Associate of Affiliate member it may do so but may consider written representations only. In all its proceedings the committee shall abide by the principals of natural justice.
7.6 The disciplinary Committee shall have the power:-
(ii) To suspend a member for such period as it thinks fit or until the happening of a specified event
(iii) To fine a member and direct that such fine be paid within a defined period and by instalments if it thinks fit
(iv) To admonish a member
8. Termination of Membership in other ways
A member shall cease to be a member:-
8.1 If he fails to pay any subscription fine or fees due to the association within the time prescribed or such additional time as the Executive Committee or the Disciplinary Committee shall permit.
8.2 Upon erasure or suspension for a period of more than 12 months from any Medical Register in the country in which he is permanently resident.
8.3 If the Hypnotherapy Organisation or other body, the membership of which qualifies him for Associate Affiliate Membership, shall cease to be affiliated to the Association or if he ceases to be a member of such body.
8.4 By resignation but no member shall be capable of resigning whilst his conduct is the subject of investigation by the Disciplinary Committee. Resignation shall not relieve a former member of payment of any sums due to the Association.
8.5 Upon having a receiving order made against him entering into the voluntary arrangement under the Insolvency Act 1986.
9.1 A Person who has ceased to be an Associate Affiliate Member pursuant to Clause 8.3 may, with the prior sanction of the EC, apply for re-election as if he were initially applying for Membership of the Association
9.2 A person who has been expelled may not re-apply for membership without the sanction of the Disciplinary Committee
9.3 A person who has ceased to be a Member may apply for re-election as if he were initially applying for Membership of the Association
10. British Association of Medical Hypnosis Register
Full Student Associate and Affiliate Members shall be placed on the British Association of Medical Hypnosis Register for referral of patients. The Register shall be known as the “British Association of Medical Hypnosis Register”.
11. General Meetings
11.1 There shall be at least one Annual General Meeting (AGM) in each year to be called at such time and place as the Executive Committee may determine and the Executive Committee may also call other general meetings if it thinks fit.
11.2 28 days notice in writing of such general meeting shall be given to each Full Student Associate and Affiliate members of the Association to his address as notified to the Secretary which shall include an agenda setting out all business to be transacted at the meeting and setting out the terms of any resolution to be proposed.
11.3 Not more than 15 months may elapse between the date of one annual general meeting of the Association and that of the next.
11.4 At the annual general meeting the report of the Executive Committee and all such committees and the Board together with the accounts for the previous year must be considered, calls upon the members may be made, the Officers and other elected members of the Executive committee for the following year must be elected and any other business may be transacted that may be transacted at an annual general meeting.
11.5 All general meetings other than the annual general meeting must be called extraordinary general meetings.
11.6 The subscription payable (which may vary between classes of members) shall be fixed by the Annual General Meeting in advance for the ensuing year but a general meeting may require an extraordinary subscription or levy to be raised. The subscription shall include the cost of publication of the Association’s journal which shall be supplied by post free of charge to all members.
12. Convening Extraordinary General Meetings otherwise than by the Executive Committee
12.1 Any requisition for an extraordinary general meeting called otherwise than by the Executive Committee must be signed by at least fifty voting members, must express the object of the meeting proposed to be called, and must be left at or posted to the principal office of the Association addressed to the Secretary.
12.2 On receipt of such requisition, the Executive Committee must proceed to convene an extraordinary general meeting. All voting members shall be given at least 28 days notice in writing of the meeting by sending by first class post to their registered address and shall state the resolutions to be proposed at the meeting.
12.3 If the Executive Committee does not proceed to convene the meeting within 21 days from the date of the requisitions, the requisitions of any fifty members may themselves convene such meeting.
13. Proceedings at Meetings
13.1 The attendance of 20 Voting Members personally present at the AGM shall constitute a quorum.
13.2 The Chairman (or in his absence the Organising Secretary) shall preside at the AGM.
13.3 Founder Fellow Full Student and Associate members shall be permitted to place Resolutions before the Members at the AGM. Resolutions must be submitted in writing to the Organising Secretary not less than one month before the AGM.
13.4 No Motion shall be discussed until it has been proposed and seconded.
13.5 When a Motion has been proposed and seconded it shall be put from the Chair and discussion thereon invited by the Chair.
13.6 No Member shall speak to the same question more than once except as provided in paragraph 13.11 of this Rule.
13.7 At any time after discussion has been invited and before the Motion has been put to the vote any Member who has not previously spoken in the debate may propose an Amendment.
13.8 No Amendment shall be entertained until it has been proposed and seconded.
13.9 When an Amendment has been proposed and seconded it shall be put from the Chair and then the debate may proceed on the Amendment and the original Motion together.
13.10 No second Amendment may be moved whilst an Amendment is before the Meeting.
13.11 A Member who has spoken to the original Motion may speak again to the Amendment.
13.12 When the debate on an Amendment is concluded the Chair shall put the Amendment to the vote. If the Amendment is rejected, the original Motion shall again be put and another Amendment may be moved.
13.13 Votes shall be taken by a show of hands, the hands being counted by the Chairman and Organising Secretary.
13.14 In case the voting is equal the Senior Officer present shall have a second or casting vote.
13.15 Voting at a general meeting shall be permitted from attending Members only, but a Member unable to attend may appoint a proxy to vote on his behalf, such proxy to be in writing.
13.16 Any motion or resolution may be passed by a simple majority except a resolution to alter this Constitution which must be conducted by postal ballot.
14. Voting Rights
Founder Fellow Full Student and Associate members shall have voting rights within the Association save that Student Associate Members shall not be entitled to stand for or participate in elections to the Executive Committee. Affiliated and Honourary members shall have no voting rights. Non voting members shall not have the right to stand for election to any office within the Association.
14. Property of the Association
The income and property of the Association from whatever source derived, shall be applied solely towards the promotion of the objects of the Association as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of profit to the persons who at any time are or have been Members of the Association or to any person claiming through any of them, provided that nothing herein shall prevent the payment in good faith of remuneration to any officers or servants of the Association or other person in return for any services actually rendered to the Association.
15. Accounts of the Association
15.1 The EC shall ensure that proper books relating to the Accounts of the Association are kept either by the Treasurer or the Organising Secretary. Copies of the accounts of the Association shall be presented at the annual general meeting each year and shall be accompanied by an auditors’ report who shall be a member of a recognised professional body of Chartered or Certified Accountants or Auditors but need not be a member of the Association.
15.2 The funds of the Association shall be kept in a current account of an established Bank and a deposit account may be kept at the same Bank. Cheques drawn on current account of the Association shall require two out of the three signatures of the President Organising Secretary and Treasurer.
16. Pledging of Credit
No Member of the Association is permitted in any respect to pledge the credit of the Association except the officers in the ordinary course of business.
17. Changes to the Rules of the Association
17.1 Any proposal affecting the Rules of the Association must be notified in wri
17.2 Having discussed the matter, the EC, if it considers it of sufficient importance, may conduct a postal ballot of all fully subscribed Members.
17.3 Two-thirds of the Membership voting in favour of a proposal shall be required in order to secure a majority.
18. Solicitor to the Association
The EC shall have power to appoint a Solicitor to perform such legal duties and functions as may be desired by the Association and the charges for the Solicitor in this respect shall be payable by the Association.
If upon the dissolution of the Association there remains after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the Members of the Association but shall be given or transferred to some other charitable institution or institutions having objects similar to the objects of the association, and which will prohibit the distribution of its or their income and property to an extent at least as great as is imposed on the association by virtue of Rule 14 hereof, such institution or institutions to be determined by the Members of the association at or before the time of dissolution, and if so far as effect cannot be given to such provision, then to some other charitable object.
In this Constitution the singular shall include the plural and the plural shall include the singular and the masculine shall include the feminine.
ting to the Organising Secretary who will then place the matter before the EC at its next meeting.